Alonzo D. Baker Foundation
Doing Business As “The Baker Foundation”
Donor Privacy & Data Use Policy
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1. Commitment to Privacy
The Alonzo D. Baker Foundation (“The Baker Foundation”) values and respects the privacy of its donors. Protecting donor information is a core principle of our organization and is essential to maintaining trust. This policy outlines how we collect, use, store, and protect donor information.
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2. Information We Collect
When you make a donation or engage with the Foundation, we may collect the following information:
• Personal Information: Name, address, email, phone number, and other contact information.
• Financial Information: Credit/debit card numbers, bank account information, or other payment details necessary to process donations.
• Donor Preferences: Communication preferences, donation history, and special requests (e.g., anonymity or restricted gifts).
• Interaction Data: Information you voluntarily provide through our website, events, or correspondence.
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3. How We Use Donor Information
We use donor information to:
• Process donations and provide official receipts or acknowledgments;
• Maintain accurate donor records and communication preferences;
• Send updates about the Foundation’s programs, initiatives, and impact;
• Comply with legal, accounting, and regulatory requirements;
• Protect the Foundation against fraud or unauthorized activity.
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4. Sharing of Donor Information
The Baker Foundation does not sell, trade, or rent donor information to third parties. Information may be shared only:
• With authorized staff, contractors, or agents who require access to fulfill legitimate organizational purposes;
• With service providers who process donations or provide administrative support, under strict confidentiality agreements;
• When required by law, including subpoenas, court orders, or government reporting obligations.
Donor anonymity requests will be honored whenever legally permissible.
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5. Data Protection
The Foundation implements reasonable administrative, technical, and physical safeguards to protect donor information from unauthorized access, disclosure, alteration, or destruction. These measures include:
• Secure servers and encrypted online payment systems;
• Restricted access to sensitive data;
• Regular monitoring of data security practices.
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6. Online Donations and Cookies
Our website may use cookies or similar technologies to improve user experience.
• Cookies may collect anonymized data such as browsing activity or device information.
• You can manage or disable cookies through your browser settings, though some functionality of the site may be affected.
All online payment transactions are processed securely and comply with industry standards for encryption and privacy.
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7. Retention of Donor Information
The Foundation retains donor information for as long as necessary to fulfill the purposes outlined in this policy, maintain accurate records, comply with legal and financial obligations, and preserve donor history for stewardship purposes.
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8. Rights and Requests
Donors may:
• Request access to their personal information;
• Update or correct contact or payment information;
• Request removal from mailing lists or communications;
• Request anonymous acknowledgment of contributions.
All requests should be submitted in writing to:
Alonzo D. Baker Foundation
[Address]
[Email]
[Phone]
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9. Policy Changes
The Foundation may update this policy from time to time to reflect changes in legal requirements, privacy best practices, or organizational operations. All updates will be posted on the Foundation’s website with the effective date.
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10. Contact Information
For questions about this Donor Privacy & Data Use Policy, please contact:
Alonzo D. Baker Foundation
Effective Date: 29 December 2020